Frequently Asked Questions and Program Policies

Parish Summer FAQs

Registration & Communication

When does registration open?

Registration is now open!

For which grade level should I register my child?

Please use the grade your child will be entering in the fall of 2025.

If your child will be in Primer, since that progresses differently at each school, please select 1st grade.

PreK 3 may only register for Day Camp.

How do I register for Parish Summer?

All summer camps for 2025 will be found on the browse programs page of our site. Each camp has a registration link that will take you directly to UltraCamp, our registration system, for that specific camp. You can also go directly to UltraCamp to browse and select camps.

Camps and classes are limited in size and are available on a first come, first served basis. Scheduled payments must be fulfilled in order to retain your child’s place in any camp. Camps/classes are subject to cancellation due to insufficient enrollment. If a class or camp is canceled due to insufficient enrollment, you will be fully refunded. We will endeavor to make cancellation decisions as early as possible.

Please enroll in camps that align with your child’s grade in the fall of 2025.

Browsing for camps on our site and want to filter to specific weeks, interests, grades, etc? Then check out this step by step tutorial to learn how. 

Is there a deadline?

Registrations received after Thursday at noon will incur an additional fee.

We happily accept walk-in registrations on a space available basis.

How do I make changes to my reservations?

Camps may be added at any time via your online account. If you need to make a change to an existing reservation, please contact us at summer@parish.org.

The camp I wanted is sold out. What should I do?

If your preferred camp is sold out, please feel free to sign up for the waitlist for that camp. There is no fee associated with the waitlist and there is no obligation to enroll if space becomes available. If space becomes available, you’ll receive an email. You will have 24 hours to register for that spot.

I can’t remember what camps I registered my child for, where can I find that information?

When you completed your registration, you received a confirmation email with details about your camp registration.  You can also log back into the registration platform at any time to update family information such as authorized pick-ups or medication, and view current, past or upcoming registrations. 

What kind of communication should I expect?

Your reservation confirmation email includes a receipt, which lists the names and dates of the camps for which you registered. We send a weekly welcome email mid-week prior to each camp start date, which gives information about carpools and other common questions, as well as specific information about any items required for specific camps or performances. Please note, most camps do not have special information. We post pictures to social media on a regular basis throughout the week, so please follow us to see how much fun the campers are having! Some workshops include teacher reports that are sent home to families, that information is noted in the details about those camps. Finally, each Friday we send another email newsletter wrapping up the week.

General Camp Information

At what age may my child attend camp?

Age 3 (by June 1, 2025) through 12th grade.

Does my child need to attend Parish during the school year to attend Parish Summer?

Absolutely not! We welcome campers from all area schools or home-school as well as relatives or friends visiting from outside of the Dallas area.

Are health forms required for Parish Summer camp?

Health forms are required for all campers who did not attend Parish in 2024-2025. If your child did not attend Parish this past year, you must submit a copy of your child’s current vaccinations. We do not accept exemptions unless they are medical exemptions.

Where are camps held?

All camps are held on our Midway Campus located at 4101 Sigma Road, Dallas, TX 75244.

How do I contact Parish Summer?

Parish Summer staff may be reached via email at Summer@Parish.org or by calling 972-852-8752.

What should my child wear to camp?

Campers should wear closed-toe shoes, a t-shirt, and shorts or pants. You may want to send a sweatshirt or fleece with your camper as our building can run a bit cold in the summer. PreK campers should always bring a change of clothes in their bags. All day PreK campers should bring a small blanket for their nap time. All campers should reference the weekly welcome letter so that they may be prepared for special days and activities. This letter is sent the Tuesday before camp starts.

Please note: Day campers and outdoor sports campers are strongly encouraged to wear sunscreen. If you would like sunscreen reapplied that you supply, please complete the medication form during registration.

Should I pack snacks?

Campers have snack time at 10:00 am and 2:00 pm each day. Snacks from home are always welcome, or for your convenience, you may purchase weekly snacks for the AM or PM camp snack period during the registration process. The weekly price for snacks is $5 for AM snacks and $5 for PM snacks. Pre-ordered snacks can be purchased through your camp account. The deadline is Friday before each camp week.

Campers will not visit the PAWS store during their camp time. Campers should bring snacks from home or pre-order snacks through their camp account.

What about lunch?

Lunch is available for purchase and the menu can be viewed here. Each day there will be a hot option and a vegetarian option as well as a salad and sandwich bar. Dessert is provided 3 times a week. Lunch must be purchased by noon on the Tuesday prior to camp start. Students may also bring their lunch. No refrigeration or heating options are available.

Lunchtime is 12:00 pm –12:30 p.m. and is supervised by counselors and administration.

Please note: Lunches brought from home will not be refrigerated nor can they be heated.

Where and when do I check in on the first day?

Parents do not need to park and walk their child(ren) inside. Counselors will unload your child(ren) from your vehicle and walk them to check in with staff. Drop-off for Extended Day AM begins at 7:30 a.m. Morning camp drop off begins at 8:45 a.m. and afternoon camp drop off is 12:15 p.m.

What if my child needs to miss camp?

We understand that your child may have conflicts or an illness. However, we cannot prorate the cost of the camp or offer make-up days for missed portions of camp. Please email us at summer@parish.org.

What is the toilet training policy?

All campers must be toiled trained. View our policy below:

Children in all camps are expected to be fully potty trained before entering our program. Please provide two (2) changes of clothes, including pants, underwear, and socks.

Children who are fully potty trained should be able to do the following tasks without adult assistance and with minimal adult prompting:

• Be accident free in regular underwear (i.e. not training pants or disposable pull-ups)
• Recognize and able to tell a teacher when they need to go to the bathroom
• The child can get on and off the toilet independently
• The child can wipe him/herself after using the bathroom
• The child can wake up during nap time should they need to use the restroom
• The child can wash and dry their hands

If these requirements are not met, we reserve the right to withdraw your child from Parish Summer.

What do the campers do in Day Camp?

A sample schedule for the Parish Summer Day Camp can be found here. This is not a hard and fast schedule but will give you a general idea of the day to day.

What do I do if I arrive late for drop off?

If you arrive late for drop-off, please park and walk your camper into the school and staff will walk your child to the camp.

What do I do if I need to pick up my camper early?

Please park and walk inside the school and staff will bring your child to you. We cannot accommodate pick up within the 15 minutes prior to the start of carpool.

What about electronic devices?

All phones or other electronic devices must be kept in bags or backpacks during camps, extended day and lunchtime.

Is my child escorted by an adult between camps?

Campers are accompanied by a camp administrator, counselor or instructor at all times.

Financial Policies

What fees am I responsible for at the time of registration?

• $25 registration fee (one-time fee)
• $50 non-refundable deposit per camp to secure the camp

What are my payment options?

Payment options for 2025 include pay in full at checkout or the below flexible payment options:

• 25% at the time of registration
• 25% on April 1st, 2025
• Balance due thirty (30) days prior to camp start date

What types of payment do you accept?

We accept all major credit cards as well as ACH payment for both single payments and payment plans.

What is your refund policy?

The $25 registration fee and $50 camp deposit will be retained for all canceled registrations. If Parish Summer cancels a class, all fees will be refunded.

Cancellation and Refunds, 2025:

• Cancellation Date: Prior to May 1, all camp fees, less the deposit and registration fee, will be refunded.
• Cancellation Date: After May 1, but 15 days (Sundays, 5pm) prior to the camp start, 50% of camp fees, less the deposit and registration fee, will be refunded.
• Cancellation Date: Less than 15 days prior to the start of camp, no refunds will be issued.

Email camp cancellation requests to summer@parish.org.

What is the late pick up fee?

Families will be charged a $5.00/minute late fee if arriving after the designated pick-up time. If there are more than five (5) occurrences, the fee is $10.00/minute

Explorations Classes FAQs

What username should I use to register? What if I don’t remember my username or password?

The username for our registration system is separate from any other Parish username. If you don’t remember your username or password, we are happy to assist you. We apologize but the site tool to have a password reset sent to you works inconsistently. Email us for assistance with this.

When do Explorations classes begin for Spring 2025?

Classes begin on January 13, 2025.

How do I register for Extend Explorations classes?

You may register for Extend Explorations classes through the Parish Extend registration site. Please note that your Parish Extend account, login and password are unique to Parish Plus and are not the same as your myPARISH portal login.

How does the waitlist work?

When a class registration is full, you may have an option to sign up for the class waitlist. If space becomes available, you’ll receive an automatic message letting you know space is available and you have 24 hours to register.

How do I filter when I am searching for a class?

At the top, right side of each page on the Parish Plus website is a red button named Browse Programs. This takes you to a listing of all the programs we are currently offering. Once on this page you can filter your results – on the left side of this page are many options for narrowing down your results. You may filter by program type, grade, dates (including day of the week by clicking the plus button), interests and location. You may also use the search bar on this filter to look for specific classes or instructors.

What grade do I select for my Primer child?

Please select Kindergarten for your Primer student’s grade level in your account.

When I register for an Explorations class, do I also need Extended Day?

If you are registering for an Exploration class and need care beyond the class time, please also register for Extended Day for the same day. You will receive a discount on the price of care when you do both in the same day. Please note that care is included before a class or music lesson.

Is there a discount when registering for Exploration classes and Extended Day on the same day?

If you are registering for an Exploration or Music class and need care beyond that class time, please also register for Extended Day for the same day at a discounted price. The more days you sign up for, the higher the discount.  Based on the number of days you register, please use the below codes, and apply the code on the last day of care when registering.  For example, if you register for three days of Exploration classes and Extended Day, on that third day, you will input code: “THREEDAYS” to receive a $325 discount.  If you are registering for a 3pm AND 4pm class at Hillcrest, please note that 5-6pm care is offered at no cost, should you need it. If you are signing up for a 4pm Exploration class at Hillcrest, 3pm care is included. Enrolling in PreK extension does not apply to this discount. For questions about Extended Day or discounts, please email Extend@Parish.org.

• One Day
  • Code: ONEDAY
  • Discount: $100
• Two Days
  • Code: TWODAYS
  • Discount: $225
• Three Days
  • Code: THREEDAYS
  • Discount: $325
• Four Days
  • Code: FOURDAYS
  • Discount: $425
• Five Days
  • Code: FIVEDAYS
  • Discount: $525

Do you offer payment plans?

Yes, we offer payment plans via your Parish Plus account. Follow the prompts in the system to set up your plan.

What payment types do you offer?

We accept all major credit cards as well as ACH payment on one time or payment plans.

What is the Explorations class cancellation/refund policy?

Parish reserves the right to cancel any class or program for insufficient enrollment in which case the full class cost will be refunded. We will make every effort to cancel classes at least one week prior to the start date.

Our refund policy for when a child is withdrawn from a class is as follows:

• Cancellation/Withdrawal before January 7 for classes beginning the week of January 13.
  • Class cost less $50.00 will be refunded.
  • If you choose to transfer into a new class rather than cancel, there is no financial penalty.
• Cancellation/Withdrawal on or after January 7.
  • No refund will be made after January 7.

• Unpaid class costs are still considered due. You may be able to transfer into a new class rather than cancel, but there may be a financial cost.

• No refund will be made to any student who is dismissed from Exploration classes for discipline reasons. Parish staff will work with parents first but reserve the right to remove the child for continued or persistent class disruptions.

Please email Extend@Parish.org for all withdrawals or transfer requests.

Where do the classes take place?

Classes are held in classrooms all over campus. Your child will be escorted to class each day.

What happens before and after class?

Hillcrest: 3:00 pm classes gather in the gym and are walked to their class. 4:00 pm classes attend Extended Day first and are then walked to their class.

Midway: Students gather in the cafeteria and are walked to their class. At class end, parents will come into the building to sign out their child. Fifth and Sixth grade students may sign themselves out with parental permission. Seventh grade students and above may sign themselves out.

How do I add the name of someone who may pick up my child?

You can add an authorized adult to pick up your child through your Parish Plus account. They will be required to present their driver’s license.

How do I access and complete the forms which allow for student sign out or homework completion priority?

To complete the homework completion form, or student sign out permission, please access your forms. To access your forms view this step by step tutorial.

What is your inclement weather policy?

If inclement weather impacts an Exploration class or Extended Day, we will make every effort to make a cancellation decision in a timely manner. In the event of a cancellation, we will notify the primary and secondary contact on the Parish Plus registration account via Titan. If the school announces closure which includes Extend programs, we will not provide additional notification. If a class or care must be cancelled for weather or other unforeseen circumstances, we will not refund fees for missed sessions.

What does my child need to wear to Extend Dance classes?

Dance attire varies by class and by age group. Students in PreK do not change for dance and will wear their uniforms to class. Dance shoes are required. Dancers may reference the dress code requirements here.

Extended Day FAQs

What are your Extended Day Hours?

Extended Day begins at dismissal time until 6:00 p.m. each school day.

How do I register for Extended Day?

You may register for Extended Day through the Parish Plus registration site. Extended Day is offered the following ways: all days, by the day of the week, or individual days. Extended Day reservations are non-refundable, but the credit may be transferred to another date.

If you do not have a Parish Plus registration account, please create one here. Please note that your Parish Plus account, login and password are unique to Parish Plus and are not the same as your myPARISH portal login.

What is the Extended Day cancellation policy?

• Cancellation/Withdrawal before January 7.
  • Extended Day cost less $50.00 will be refunded.
    
• Cancellation on or after January 7.
  • No refund will be made after January 7.
  • If you choose to transfer into a class rather than cancel, there is no financial penalty.

Fees paid for Extended Day by-the-day and All Day Care are not refundable. Fees paid for All School Days, or Day of the Week Extended Day are transferable but not refundable.

No refund will be made to any student who is dismissed from Exploration classes for discipline reasons. Parish staff will work with parents first but reserve the right to remove the child for continued or persistent class disruptions.  Please email Extend@Parish.org for all withdrawals or transfer requests.

What is the late fee policy?

Families will be charged a $2 per minute late fee if arriving after the designated pick-up time. If there are more than 5 occurrences, the fee is $5 per minute. After the 10th late pick up, the student will not be able to stay after school.

Who do I contact with schedule changes?

Please email Extend@Parish.org with future schedule changes. If you have a same-day carpool change, please email before 2:00 p.m.

What options do I have for Extended Day enrollment?

To better understand all of your options, please view the detailed pricing sheet.

How do I register by the day

By-the-day registration can sometimes be a bit tricky. Follow the below tutorials for exact direction.

Extended Day “By The Day” is a single session to select, followed by options of specific days. Due to this setup, when you sign up initially the session is easy to find. However, when you return later to add more days, the session doesn’t appear with the other options. To add additional care, please edit your Extended Day enrollment session listed on your Current Reservations and add the new days you need, then proceed to payment and completion. See below for a step by step tutorial:

First Time “By The Day” Sign-Up Tutorial

Add Days Tutorial

Please note, By the Day price increases at 10:00 a.m. each day for same day registration.

What will my child do in Extended Day?

We supervise snack time, oversee homework and then allow time for play. Those participating in Extended Day at Hillcrest have a snack included in their registration. Children are welcome to bring snacks from home. Please remember that Hillcrest is a nut-free campus. Midway students may bring snacks from home or purchase snacks from the PAWS store after school.

Do you offer payment plans?

We offer payment plans via your Parish Plus account. Follow the prompts in the system to set up your plan.

How do I add the name of someone who may pick up my child?

You can add an authorized adult to pick up your child through your Parish Plus account. They will be required to present their driver’s license upon pickup.

What grade do I select for my Primer child?

Please select Kindergarten for your Primer student’s grade level in your account.

Do you provide care for In-Service or Conference Days?

We offer care during most Conference and Faculty & Staff Professional Development days. You can sign up for these through your Parish Plus account.

If I register for an Exploration class or Music Lesson, do I need to register for Extended Day as well?

If you are registering for an Exploration or Music class, care is included BEFORE the class or music lesson. If you need care beyond that class time, please also register for Extended Day for the same day at a discounted price. The more days you sign up for, the higher the discount.  Based on the number of days you register, please use the below codes, and apply the code on the last day of care when registering.  For example, if you register for three days of Exploration classes and Extended Day, on that third day, you will input code: “THREEDAYS” to receive a $325 discount.  Codes and discounts can only be applied to each child individually. If you are registering for a 3pm AND 4pm class at Hillcrest, please note that 5-6pm care is offered at no cost, should you need it. If you are signing up for a 4pm Exploration class at Hillcrest, 3pm care is included. Enrolling in PreK extension does not apply to this discount. For questions about Extended Day or discounts, please email Extend@Parish.org.

• One Day
  • Code: ONEDAY
  • Discount: $100
• Two Days
  • Code: TWODAYS
  • Discount: $225
• Three Days
  • Code: THREEDAYS
  • Discount: $325
• Four Days
  • Code: FOURDAYS
  • Discount: $425
• Five Days
  • Code: FIVEDAYS
  • Discount: $525

What is your inclement weather policy?

If inclement weather impacts Extended Day, we will make every effort to make a cancellation decision in a timely manner. In the event of a cancellation, we will notify the primary and secondary contact on the student account via Titan. If the school announces closure which includes Extend programs, we will not provide additional notification. If a class or care must be cancelled for weather or other unforeseen circumstances, we will not refund fees for missed sessions.

How will you handle snacks?

• Hillcrest – Those participating in Extended Day have a snack included in their registration. Children are welcome to bring snacks from home. Please remember that Hillcrest is a nut-free campus.
• Midway – Students may bring snacks from home. At the Midway Campus snacks may also be purchased at the PAWS store which is open daily.

How do I access my forms for student sign out or homework completion?

To complete the homework completion form, or student sign out permission, please access your forms. To access your forms view this step by step tutorial.

What is your refund policy?

Fees paid for Extended Day by-the-day, All Day Care and Early Release Care are not refundable. Fees paid for All School Days, or Day of the Week Extended Day are transferable but not refundable.

No refund will be made to any student who is dismissed from Extended Day for discipline reasons. Parish staff will work with parents first, but reserve the right to remove the child for continued or persistent class disruptions.

PAWS Store FAQs

What food and drinks are available in PAWS

We carry a variety of food, including protein bars, cereal and frozen breakfast sandwiches, popcorn, chips, noodles and soup and finally cookies, candy or ice cream. We also carry a variety of waters, sports drinks and juices. While we do carry some treats, we try to have plenty of healthy options available for students to select.

Tell me about PAWS accounts and limits

Parents can set up student accounts for shopping at PAWS either in person or via our online store, and can also set spending limits for certain product categories. Please note that once limits are set, these may only be adjusted by the parent.

Please use this form to request spending limits and please allow those limits 24 hours to be processed.

What are your exchange, return and refund policies?

Should you wish to return or exchange an item, you must do so within two weeks of either the ship, pick-up or purchase date. Items must include a receipt, and items without original tags will not be accepted for exchange or return.

Do you do custom orders?

PAWS can help with customized items that are specific to your organization or team. Start the process by filling out our product request form, and we’ll get back to you to discuss your project.

Looking to purchase a completed custom item? Go to the specialty section of the online store to find ready-to-order custom products. To discuss a potential project or ask questions about custom items, please contact Stephanie Pearson.

What are the school uniform guidelines?

All uniforms may be purchased online or in-person, except shoes.

Uniform Catalog 24-25

Do you have a sizing chart?

The sizing chart for school uniform pieces: Flynn O’Hara Sizing Chart

The Academy FAQs

When are classes held? Do I have to attend all classes?

Classes are held throughout the summer for year-long courses and Health. Students must attend a minimum number of classes in order to receive credit for the course. The number of required sessions varies by course. Please review the in-person attendance expectations and scheduled classes in each course description before registering. Students may only attend class meetings that are offered in their registered session and taught by their teacher of record.

While teachers try to work around students’ schedules, students are expected to keep pace with the class and the workload as scheduled. If students anticipate summer travel, they will need to plan ahead, coordinate their schedules (and attendance requirements) with the instructor, and work diligently to meet the expected deadlines.

The beauty of a for-credit Academy course is that much of the work can be done asynchronously. These courses are designed for self-paced learning and the majority of material is available for students from the first day of class so that they can work ahead; however, because modules and assignments build on previous ones, students need to allow time for instructor feedback and guidance. As such, students should plan to complete modules following (as closely as possible) the instructor’s recommendations over the course of the summer session.

Classes that require in-person attendance will have the option to learn from distance if the student is travelling or out of town. Approval of virtual attendance must be coordinated with the instructor ahead of time. Please reach out to the class instructor at the beginning of the summer session to make arrangements. Be sure to reference the Upper School Handbook to determine what qualifies for the option to learn from a distance and what the protocols are for unplanned travel.

What is the time commitment for a for-credit Academy class?

These Academy courses are for credit and so they maintain the demands and rigor of our in-person, school year courses, but at a concentrated pace. Students should plan to spend five to seven hours per week online to complete each course. This is above and beyond the scheduled classroom time for in-person sessions, which vary from course to course.

Do students earn credit?

Yes, students earn credit for these courses. These courses appear on the transcript year which they have most recently finished (not the following year), and the grades are calculated into their GPA. Elective courses receive .333 credits, and yearlong courses receive one full credit. Once class starts at the end of May, students may not drop the course. Under extenuating circumstances, administration can approve a withdrawal which is recorded on the transcript. While courses do count towards graduation requirements, taking a course in the summer does not exempt a student from a full course load during the regular year.

Can a non-Parish student take a for-credit Academy course?

Yes, non-Parish students may participate in these courses. If you are interested in registering, please contact Dr. Ann Morgan. Prior to enrollment, Parish will require confirmation from the student’s current school attesting to the student’s good academic and behavioral standing. Upon successful course completion, Parish Episcopal School will issue a transcript and report card reflecting the course completed via summer Academy.

Can a student drop or withdraw from a for-credit Academy course? Are there any refunds available if a student drops a for-credit course? What does the transcript look like?

The course descriptions and the registration system clearly state that summer schedules must be coordinated so that students can attend at least the minimum number of classes. For classes that state “in-person,” virtual attendance does not satisfy the attendance requirement unless you have written, explicit permission from the instructor before the class begins.  

Students are encouraged to attend all in-person sessions if possible.  If a student does not attend the minimum number of classes, the student will fail the course; there is no refund in this circumstance. 

After students have registered for a summer course with The Academy, they may drop this course prior to May 1 without any academic penalty. The $25 registration fee and $50 class deposit will be retained for all canceled registrations. 

Between May 1^st and May 28^th, students may cancel their reservation but only 50% of class fees, less the deposit and registration fee, will be refunded.  

• During this time, students may be able to transfer their registration to (1) another section of the same course, (2) a different summer course, or (3) an Upper School academic workshop offered by The Academy, but there may be a financial cost for this transfer.  
• Any cancellations or registration transfers between May 1^st and May 28^th would have no academic penalty and would not be reflected on a student’s transcript. 
   

Students are granted a 48-hour “consideration period” after the first scheduled class date as stated on the course page and syllabus (regardless of student attendance).  

• If a student decides not to continue with the course within the 48-hour window, they can drop the course without an academic penalty, but no refunds will be issued. 
• Students may also consider transferring their registration to (1) another section of the same course, (2) a different summer course, or (3) an Upper School academic workshop offered by The Academy if there are spots available for additional students; however, there may be a financial cost for this transfer. 
• After this 48-hour period, students may not drop the course or switch to another course. They are required to withdraw from the course. At the time of withdrawal, a student’s grades will be assessed by the instructor and the student’s transcript will reflect a W/P (withdrawal while passing) or a W/F (withdrawal while failing). 

Parish Link FAQs

How does payment work?

Session fees and payments are arranged and maintained between the coach and the parent, independent of Parish Episcopal School.

Is there any communication?

Coaches are required to email subject-specific teachers as well as parents at the beginning of each trimester as a means of making themselves available to teachers and to ascertain the needs of the student. Coaches are permitted to contact teachers, when necessary, throughout the trimester to discuss areas of concern, collaborating for the benefit of the student.

To learn more or start the enrollment process, please contact Phillip Page , Director of Parish Lab and Link.

What if I want my child to work with a new coach?

If a parent has a coach in mind who is not yet affiliated with Parish, the academic coach must complete a process that includes a background check, Presidium online training and then schedule an appointment for a mini-orientation to familiarize themselves with the Parish Link program and the Academic Coach Guidelines. Coaches must also have a Parish picture ID badge identifying them as academic coaches, which they will wear at all times while on the Parish campus.Add text or additional blocks here.